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Automated Invoice Processing

An orchestrated visual flow that extracts, validates, and books supplier invoices entirely without manual intervention

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Node 1 of 6⏱ 0.00s
Invoice Reception
Trigger: Inbound Email

The webhook detects a new email in the 'billing@' inbox, downloads the attached PDF, and triggers the pipeline.

AI Extraction
Computer Vision + LLM

A language model processes the document visually, looking for key fields without relying on fixed templates.

ERP Validation
Purchase Order Match

The node queries the SAP system via API to check if there is an approved Purchase Order for that amount and vendor.

CFO Approval
Slack decision flow

Upon exceeding €1,000, the flow pauses and sends an interactive message to the finance channel on Slack. The bot advances when a human clicks 'Approve'.

Accounting Entry
Creation in Holded / Xero

With the green light, structured data is injected into the accounting software, automatically assigning the corresponding expense account.

Payment Scheduling
Qonto / Bank

The process ends by scheduling the bank transfer via API to be executed on the due date (30 days).

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